Head Office applications

Orpak's HO application consist of several solutions:

FHO (Fleet Head Office)

The Fleet Head Office System is a centralized fleet management and authorization server for all fleet-oriented activity in a region. The system uploads all fleet-oriented data from the stations and generates centralized reports per fleet, including exception and efficiency performance. Graphical reports are available to the fleet managers over a web interface. Each fleet manager uses a secure link to log into the system to manage his fleet.

Main Fleet Head Office system features are:

Centralized reporting per fleet (vehicle and drivers reports, exception reports, usage reports, transaction reports, etc.),
Secure web interface for fleet managers; every manager is able to manage his own fleet and does not have any access to other fleets,
System administration enables to control the entire aplication, set up accounts, new fleets and vehicles,
Advanced authorization model is available for the fleet manager over the web including the following:
           Limit volume or money – day/week/month,
           Limit number of refueling visits – day/week/month,
           Restrict refueling to specific days in the week and specific times each day,
           Restrict refueling to gas stations,
           Restrict refueling according to the adequate fuel type of each vehicle,
           Supports Positive (white) and Negative (black) lists,
The system works in both on-line and off-line modes, with all the authorization parameters mentioned above. A grace period of time can be            defined to limit the duration period a station can continue authorizing vehicles in off-line mode,
The Fleet Head Office includes a fleet credit/debit account, which is updated by the bank or other entity performing clearing. Minimum credit must            be maintained for each fleet in order to enable refueling,
Advanced import and export mechanism to transfer data from or to other third-party systems.

Example of FHO reports:





FMS (Fuel Management System)

The FMS manages fuel inventory at multiple sites and alerts for stations with critical fuel levels, leaks, overfills and other events. All alerts can be sent automatically to a single user or a user group(s) via email or text messaging (SMS). Online user-friendly Graphic User Interface (GUI) displays fuel level, water level, temperature and density per tank. The system stores each tank's history and provides forecast for future deliveries

Fuel orders and delivery management as well as reconciliation, enable tight data tracking designed to minimize loses and maximize the service stations efficiency. The FMS utilizes built-in import and export data capabilities to 3rdparty applications and ERP systems.

FMS includes various fuel reports such as inventory, reconciliation, order vs. deliveries, trends, forecasting and more.

Example of FMS reports: